CAREER & HIRING ADVICE

Share it
Facebook
Twitter
LinkedIn
Email

Top Collaboration Tools for Remote Teams

Working remotely can be effective. In the current context, it’s good to know what tools you have at your disposal to boost your productivity with remote work. The work process differs from person to person, and the list of tasks and goals is individual for each of us. But successful remote workers have one thing in common: they are all problem solvers. And, since completing tasks is directly related to personal organization and your affairs, it’s important to find a tool that suits your needs personally.

There are many opportunities for remote work. Online tools (instant messaging, calendars, cloud storage) fulfill all the main tasks of various organizations.

To make it much easier, we classify the tools according to their use.

Communication Tools

Clariti 

AI-powered Clariti is one of the top collaboration tools for remote teams because it brings all communication-emails, chats, calls, videos and shared files-into one unified platform, organized by contextual hybrid Conversations. This approach eliminates the chaos of scattered information, allowing teams to stay on track without switching between multiple apps.

Its AI intelligently categorizes and connects communications, ensuring every detail is easily accessible. Features like built-in voice, video calls, screen sharing, and direct scheduling of events enhance collaboration in real time, while the ability to embed emails into chats provides unmatched context.

With Zapier integration to connect over 5000 apps, Clariti is both scalable and flexible, making it an essential tool for remote teams striving for seamless communication and productivity.

Slack

This is a messenger in which there is no one else except your team. And this is one of the main advantages over the same Telegram. No extraneous channels and correspondence that is not related to work. As a result, there is less information noise and the possibility of confusing the recipient to whom the message is addressed.

In Slack, you can not only conduct personal correspondence, but also create general channels. For example, in the administrative channel, inform your colleagues about your work schedule, and in the news channel, share useful links that relate to the work of your organization. You can also communicate in Slack using emoticons: just reply to a message so that other employees understand that you saw it and took note.

Slack has everything you need for remote teamwork. Features are available in the free plan.

Zoom

Video meetings create not only close emotional contact between employees, but also effective conditions for communication. By seeing and hearing your colleagues, you can interact with them as productively as if you were sitting at the same table. No wonder video conferencing services are so popular.

One of the market leaders is Zoom. It not only organizes secure video communication, but also allows you to share the screen with conference participants, transfer files, and save recordings of conversations.

In the free version, you can invite up to 100 people to a video call, and its duration will be a maximum of 40 minutes. To remove restrictions, you need to get a paid subscription, from $15.

Microsoft Teams

Microsoft Teams, a leading collaboration tool, stands out for its seamless integration with the Office 365 ecosystem, making it a top choice for organizations already using Microsoft’s suite of products. With features like real-time chat, video conferencing, and file sharing, Teams allows users to communicate and collaborate effectively from anywhere. 

Its deep integration with tools like Word, Excel, PowerPoint, and OneDrive ensures that team members can co-edit documents, manage tasks, and store files securely in one unified platform. 

Additionally, Teams supports a wide range of third-party app integrations and customizable workflows, making it adaptable to diverse team needs. Whether for daily standups, project planning, or large-scale virtual meetings, Microsoft Teams provides a robust and reliable environment for enhancing productivity and collaboration.

Project Management Tools

Trello

A very simple tool for taking notes on what needs to be done (task sheets) and who should do it. With it, you can distribute task cards on thematic boards. Very suitable for those who are used to structuring their plans with the help of multi-colored stickers stuck to a computer monitor. Trello is a “sticker board on steroids.”

They are usually represented as boards, between which task cards move. This results in a very visual representation of the workflow, which is why many project management services, such as Trello, use elements of the Kanban methodology to one degree or another.

The developers have raised simplicity and visibility to the absolute, so the service may not be functional enough for complex projects. But the task flow looks so minimalistic that even a child will understand it.

Salesmate CRM

Salesmate Salesmate is a versatile CRM that also offers excellent project management features. It’s perfect for teams that need to keep track of tasks and client relationships in one place. With customizable workflows, task assignments, and seamless integration with tools like Slack and Google Workspace,

Salesmate helps teams stay organized and efficient. Its reporting features allow managers to stay on top of project progress, making it an ideal choice for remote teams who need both project and customer management in one platform.

Asana

Asana is for teams that need to collaborate together to manage work and workflows, including project-based ones. Extremely customizable, Asana is ideal for those who need a lot of flexibility in managing tasks.

It has grown to become one of the most popular project management apps due to its intuitive layout and ease of use.

Asana’s simplicity and user-friendly interface are masterful.It features crystal-clear navigation, labels, and a contrasting color palette that makes it easy to find your way around.

With Asana, managers can assign tasks to team members, complete with due dates, attachments, instructions, links, and more.

Each member has their own dashboard, complete with assigned tasks and due dates. This way, they know what to focus on each day and can clearly see deadlines approaching.

Zoho Projects

Zoho Projects is for teams on a budget who need a robust project management app.

It is best suited for small groups although it is also useful for teams that expect to grow and would like to upgrade their service level to a more expensive one with more features over time.

Zoho Projects is a project management platform that was first launched in 2006. Over the years, the platform has become one of the most popular options for project tracking, organization, collaboration, and goal achievement.

It offers a wide range of features for task viewing, calendar syncing, automation, customization, and integration with third-party apps.

Video and Content Creation Tools

FlexClip

FlexClip simplifies video creation and editing for team presentations. It is a versatile video creation and editing tool designed to help teams craft engaging, professional-quality presentations with ease. Whether you’re preparing a pitch for a client, training materials for your team, or a company update, FlexClip provides an intuitive interface and powerful features to streamline the process.

Key features include a rich library of templates, stock videos, music, and animations that can be customized to suit your brand’s style. FlexClip also supports real-time collaboration, enabling team members to contribute their ideas and edits seamlessly. With tools like text overlays, transitions, and the ability to add voiceovers, your presentations will not only communicate your message effectively but also captivate your audience.

FlexClip is ideal for teams looking to save time, reduce costs, and produce high-quality videos without needing advanced technical skills or expensive software.

Canva

Canva is a user-friendly design tool that helps teams create professional graphics and videos for branding and marketing. With a wide range of templates for social media, presentations, and more, Canva makes it simple for teams to produce high-quality content. The platform also supports video creation, allowing teams to add animations, music, and transitions.

With collaboration features, teams can work together in real-time, share projects, and maintain brand consistency using customizable brand kits. Canva streamlines the design process, making it easy for teams to produce visually appealing content without needing advanced design skills.

Loom

If real-time collaboration isn’t what you’re looking for, a screen recording app might be the way to go.

Loom is designed to record your screen, including your webcam if you want, to explain a project or give a speech to your team .

You will need to upgrade to the paid version to have no time or file sharing limits.

Time Management and Productivity Tools

Clockify

Toggl

How emerging AI agents can assist teams by automating scheduling, sending reminders, and optimizing workflows for better time management.

File Sharing and Collaboration Tools

Google Drive

For a more file-centric approach to collaboration, there’s Google Drive. This app lets you share and manage all your important project files.

And it even gives you the ability to work offline by mirroring files to your local computer and updating changes when you’re back online. Plus, Google Drive works with tons of third-party apps to support seamless, customized workflows. And intuitive commenting features provide a record of collaboration over time.

Dropbox

Large files are not easy to share via email, and that’s where Dropbox comes in. It’s a modern workspace that offers several features to manage remote employees. Remote workers can easily sync, share, and collaborate on documents. This cloud storage system has an API that makes it useful for remote workers. It allows you to share large files – PowerPoint, Photoshop, sketches with anyone.

It is also a great tool for organizing a freelancer’s work. All you need to do is upload documents into folders by month and write when new information appears in them.

Notion 

Notion is a versatile productivity tool often called a “Swiss Army knife” for its ability to combine document editing, note-taking, task tracking, and database management in one platform. Its intuitive page editor supports text, tables, images, and formulas, while its powerful database features allow users to create customizable views like tables, Kanban boards, and calendars.

Designed for collaboration, Notion enables real-time teamwork with commenting, reminders, and access control. Its extensive library of templates caters to various needs, from project planning to personal note-taking. With mobile apps for iOS and Android, Notion ensures seamless productivity across devices, making it an all-in-one solution for individuals and teams.

Share it
Facebook
Twitter
LinkedIn
Email

Categories

Related Posts

YOUR NEXT ENGINEERING OR IT JOB SEARCH STARTS HERE.

Don't miss out on your next career move. Work with Apollo Technical and we'll keep you in the loop about the best IT and engineering jobs out there — and we'll keep it between us.

HOW DO YOU HIRE FOR ENGINEERING AND IT?

Engineering and IT recruiting are competitive. It's easy to miss out on top talent to get crucial projects done. Work with Apollo Technical and we'll bring the best IT and Engineering talent right to you.