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virtual tools for remote teams

Companies across the world continue to create and embrace remote teamwork in various fashions. When managing remote employees and teams it’s important to find and use the best tools possible to make work integration as seamless as possible.

It takes time to find the best tools for remote teams and may involve trial and error to get the right remote tools in place.

Through research and our own use of software tools, we list the 64 best tools for remote teams.

Project Management and Collaboration Tools for Remote Teams

Monday

A cloud-based work OS project management software with visually intuitive layouts that make the sequence of work clear.

Monday has time tracking, reporting, collaboration, resource, and project management features with workflows and integrations to streamline processes. It is currently in use by over 100,000 companies. Monday has over 1150 reviews on G2 with a 4.6 rating.

Monday remote work tool

ClickUp

A task and project management tool, Clickup offers an inbox, reminders, docs, goals, chat, and a calendar function. It has integration with many different apps and is used in project management remote work, marketing, sales, business operations, and others.

Clickup has over 2000 reviews on Capterra with a 4.7 rating and is used by millions of members and over 100,000 teams.

Clickup remote collaboration tool

Wrike

A cloud-based saas collaborative work management platform and project management tool that works well for remote teams.

Features include custom dashboards, folders, Gantt charts, tasking, folders, and project analytics. It integrates with many different apps to streamline automation and productivity. It has enterprise-grade security and gives you full control of your data. 

Wrike is used in agile, agency, enterprise, and project portfolio project management use cases and boasts being used by over 20,000 organizations and 2M+ users across 140 countries. With some features being free for teams up to 5 members. Wrike as a 4.2 rating on G2 with over 1200 reviews.

Wrike remote collaboration tool

Teamwork

Teamwork is a work and project management software that is great for remote teams. Teamwork helps manage the entire product life cycle. The saas feature tools include helpdesk, teamwork chat, board view, work management, sales CRM, time tracking, task management, and reporting.

The software has over 24,000 customers worldwide with over 650 reviews on G2 with a rating of 4.3.

Teamwork Remote collaboration tool

Teamgannt

Used by companies such as Nike and Disney, TeamGantt is a project management tool for Gantt charts, task planning, time tracking for workloads, team availability functions, and a drag and drop system.

It shines when working on simple projects and has a free version with up to 3 people and 1 project.

TeamGantt has thousands of customers in over 120 countries. The software has over 650 reviews on G2 with a 4.8 rating.

Teamgannt remote collaboration tool

Nutcache

Nutcache is a saas project management software for tracking and managing the project’s entire life cycle. Features include Gantt charts, custom workflows, time tracking, smart invoicing, billing, task management, Kaban boards, and backlog management.

Currently Nutcache is used by over 130,000 businesses and has a free version with up to 20 users. Nutcache has over 65 reviews and a 4.4 rating on Capterra.

Nutcache remote collaboration tool

Nifty

Nifty is a project management tool that allows you to manage tasks in a Kanban or list view style and includes additional features such as automated status reporting, time tracking, project portfolios, chat, documents, calendar integrations, files, roadmaps, and meeting tools.

Nifty also has collaboration features with its discussion component and integrates with many well-known apps. The software currently has a 4.8 rating on Capterra with over 85 reviews with a 14-day free trial. 

Nifty remote collaboration tool

ProWorkFlow

A task and workflow project management software. Features include mobile and timesheet tracking, project tasks and time management, file sharing, invoicing, chat, custom workflows, resource management, and project collaboration functions.

ProWorkflow has over 200 reviews on Capterra with a 4.5 rating. It has a free trial option.

remote collaboration tool

Asana

One of the most well-known project management tools used by remote teams for planning, tracking, and managing projects. It has features for project planning, workload management, and enterprise-level security as well as the ability to track a team’s availability and offtimes.

Asana currently states a user base of over 75,000 paying organizations while also being used by millions of organizations for free in 190 countries. You can use many of the software features for free with teams up to 15 members. Asana has over 8900 reviews on Capterra with a 4.4 rating.

ProWorkFlow remote collaboration tool

Paymo

Paymo is an online work management software. Features include Gantt charts, reports, Kanban boards, time tracking, resource Planning, invoices, and expenses.

It also integrates with many applications such as Slack, Google Apps, Zapier, Quicks, and Xero. Paymo has over 450 reviews on G2 with a 4.5 rating. There is a free trial version

Paymo Remote collaboration tool

Zoho Projects

A cloud-based project management tool featuring task management, task automation, Gantt charts, analytics, resource charts, reporting, issue tracking, and chat. The software used by marketing, real estate, software, and consulting companies.

Zoho projects has over 200 reviews on Capterra with a 4.2 rating. Zoho has over 45M users in over 180 countries.

Zoho Projects remote collaboration tool

Hive

Used by companies such as Starbucks, Uber, and IBM, Hive is a collaboration platform and project management tool for operations, marketing, and agency teams.

Hive has features including a Kanban-style task system, Gantt charts, chat, email integration with Outlook or Gmail. It currently boasts integration with over 1,000 popular tools. Hive has a 4.5 rating on G2 with over 175 reviews. There is no free version.

Hive remote collaboration tool

Jira

A widely used issue tracking and project management platform with the ability to manage agile and software development projects. Features include scrum boards, Kanban boards, roadmaps, agile reporting, customizable workflows, backlog, track bugs, app integration, and drag/drop components.

Jira has a free version for up to 10 users. Jira has over 9,200 reviews on Capterra with a 4.4. rating.

Jira remote collaboration tool

Trello

Trello is a simple Kanban based visual project management tool that shines in task management. In Trello, each project is represented by boards, each task by cards, and the status of the task by lists. You manage the task workflow by moving cards from one list to another.

Trello is currently used by over 1M teams worldwide. It has a free option with 10 team boards. Trello has over 17,000 reviews on Capterra with a 4.5 rating.

Trello remote collaboration tool

Basecamp

A project management tool with live group chat, to-do lists, message boards, file storage, and an automatic check-in function. It integrates with many third-party tools and allows you to assign tasks to team members. Basecamp has a chart function which it believes is better than a Gantt chart because it allows you to spot and fix problems before a project is due.

There is no free version but they do have a 30-day trial you can test drive. Basecamp has a 4.3 rating on Capterra with over 12,000 reviews.

Basecamp remote collaboration tool

Workzone

Used by companies such as Wells Fargo, Verizon, and Adidas, Workzone is a project management software that works well for operations, remote workers and marketing teams.

It has features that include to-do lists, Gantt charts, time tracking, project templates, document sharing, task management, workload reports, and integrations with other applications. There is no free version and it has over 125 reviews on Capterra with a 4.7 rating.

Workzone remote collaboration tool

Podio

A project collaboration and management software Podio’s functions include automated Workflows, integrated chat, unlimited storage, meeting scheduling, personal dashboards, and project management components.

Podio has over 325 reviews on G2 with a 4.1 rating. and has a free version for up to 5 people.

Podio remote collaboration tool

Productboard

Used by companies such as Microsoft and Zendesk, Productboard is a project management software that helps companies get products to market faster.

Features include task management, user segmentation, release planning,  prioritization scores, prioritization matrix, team, and public roadmaps. There is no free version of the software it has over 100 reviews on Capterra with a 4.7 rating.

Productboard remote collaboration tool

Proofhub

Touted as an all-in-one project planning software Proofhub allows you to assign tasks, create custom workflows, get daily progress reports on your team, make announcements, share files for feedback while having functional Gantt charts and Kanban boards.

Proofhub also integrates with many well-known apps and has a free trial. It has over 40 reviews on Capterra with a 4.3 rating.

ProofHub remote collaboration tool

Clubhouse

A Kanban-style project management tool for software teams used by over 1000 companies. Features include drag and drop for Kanban boards, velocity charts, burndown charts, and cumulative flow diagrams to track progress, real-time discussion, and collaboration features, and integration with other applications.

Clubhouse has a free version for up to 10 users and has over 125 reviews on Capterra with a 4.7 rating.

Clubhouse remote collaboration tool

Clarizen

A project management software used by companies such as Shaw Industries and Siemens energy. Features include financial planning, time & expense management, resource management, IT portfolio management, and enterprise-grade security.

Clarizen is used by project managers, marketing professional services, and information technology teams. Clarizen is used in over 75 countries Clarizen has over 420 reviews on G2 with a 4.1 rating with a free trial option.

Clarizen remote collaboration tool

Smartsheet

Smartsheet is a project management and issue tracking software that works well for tracking project issues, and editing documents that require collaboration.

It is used by a wide variety of companies and industries. Smartsheet is used by over 75% of Fortune 500 companies and has over 2,025 reviews on G2 with a rating of 4.2. There is a 30-day free trial.

Smartsheet remote collaboration tool

FunctionFox

Timesheet and project management software used by marketing, graphic design, public relations, creative teams, and multimedia firms.

Features include time and expense tracking, estimating and budgeting, reports, task functions, and internal communication boards. Functionfox has over 135 reviews on Capterra with a 4.5 rating

FunctionFox remote collaboration tool

Liquidplanner

Liquidplanner allows you to build, estimate, and manage a pipeline of pending, active, and approved projects. It has a drag and drop feature with a unique task prioritization scheduling methodology.

The software also has a resource workload report and allows you to estimate and track project costs. It offers a free trial while being used by more than 1,300 organizations and having over 600 reviews on Capterra with a 4.3 rating.

LiquidPlanner remote collaboration tool

Youtrack

An issue tracking and project management tool that has the ability to create workflows, track tasks, and bugs, and plan releases.

Features include agile boards, reports, dashboards, team documentation, time management, and integrations. You can use the cloud version or host on your own server. Free version for up to 10 teams. Youtrack has over 35 reviews and a 4.2 rating on G2.

YouTrack remote collaboration tool

Meistertask

This cloud-based project management software was created for agile project teams. It allows you to manage and organize tasks using Kanban-style boards, and create workflows. Users like the drag and move tasks from one stage to the next.

Meistertask has a free basic option and has over 850 reviews on Capterra with a 4.7 rating

Meistertask remote collaboration tool

Productivity Remote Tools for Work

Hubstaff

Hubstaff is a project monitoring and time tracking software. Features include productivity monitoring, timesheets, team scheduling, payroll, GPS tracking, project budgeting, and task management.

Used in a variety of industries such as architecture and engineering, software development, manufacturing, and more.

Hubstaff is currently used by over 10,000 teams across the world. Hubstaff as a free version for 1 user and has a 4.6 rating on Capterra.

Hubstaff remote work tool

Blink is a productivity software for frontline workers that combines an internal message board, secure group chat, one-on-one chat, content sharing, cloud storage, employee directory, workforce analytics, mandatory reading, and online meetings.

Available on the Web, Desktop, iOS, Android apps Blink has over 125 reviews on G2 with a 4.6 rating. There is no free version.

Blink remote work tool

Todoist

A productivity software used by Facebook, Nasa, Netflix, and others to organize, plan and collaborate on tasks. The software connects with Slack, Dropbox, Google Drive, Zapier, Toggl, and more.

Todoist is used by over 5M people and has over 1175 reviews on Capterra with a 4.5 rating. There is a free version for up to 5 people.

todoist remote work tool

Chanty

Chanty is a team collaboration tool with Kanban boards, task management, file storage, chat, screen sharing, and audio calls. Chanty has over 30 reviews on Capterra with a 4.9 Rating. Chanty is free for up to 10 people.

chanty remote work tool

Team Communication Tools For Remote Teams

Slack 

Slack has real-time messaging chat, video and includes a searchable record of all your files. It integrates with google drive, Office 365, and 2,200 other applications.

It has file sharing, a workflow builder, and enterprise-level security. Slack has millions of users and over 25,000 reviews on G2 with a 4.5 rating. There is a free version.

slack remote work tool

GoogleMeet

Used by remote workers worldwide GoogleMeet is a part of the g suite for business. The tool features include live chat, video meetings, and the ability to share presentations.

This video conferencing tool is used by millions around the world. It has over 9,000 reviews on Capterra with a 4.5 rating. with great features for remote teams. There is a free version.

Google meet remote work tool

Microsoft Teams

A collaboration tool perfect for remote teams for chat, calls, and video meetings. With features that help you find, share, and edit files within the Microsoft Office 365 ecosystem.

Microsoft teams has over 75M users and 7,250 reviews on G2 with a 4.2 rating. There is a free version.

Microsoft teams remote work tools

Zoom

One of the most well-known video conferencing software platforms.

Zoom is used by over 12M people across the world. It is used for meetings, chat, webinars, has screen sharing, file sharing, and more. Zoom has over 28,700 reviews on G2 and a 4.5 rating. There is a free version.

Zoom remote work tool

GoToMeeting

GoToMeeting is a web-hosted service by LogMeIn. Features include screen sharing, conference calling, video conferencing mobile conferencing, and meeting recordings. GoToMeeting has over 11,250 reviews on G2 with a 4.2 rating. It has a 14-day free trial.

Webex

Webex is a cloud solution by Cisco for online meetings, screen sharing, video conferencing, and webinars with over 300M users. Webex has over 11,250 reviews on G2 with a 4.2 rating. A free version is available.

Webex remote work tool

Skype

A free software owned by Microsoft for calling, messaging, and video interviews. Skype is used by over 100M users. Skype has over 17,500 reviews on G2 with a 4.3 rating.

Skype remote work tool

Troop Messenger

Troop Messenger is an office messaging tool with great UI and UX. Features include chat messaging, group chats, file sharing, HD video & audio Calling, and desktop sharing.

Troop Messenger has 55 reviews on G2 with a 4.8 rating. There is a free trial

Troop messenger remot work tool

Mattermost

An open-source self-hosted messaging platform that enables secure team collaboration. Features include private and group messaging, integrated file sharing and unlimited search, desktop apps for Windows, Mac, and Linux, native mobile apps for iOS and Android, and multi-factor authentication.

Mattermost has over 200 reviews on G2 with a 4.2 rating. There is no free version.

Mattermost remote work tool

Time management and Timezone Tools For Remote Team Collaboration

Toggl

Toggl is a time tracking app available on mobile phones, with chrome and Firefox extensions. The browser plugin integrates with over 100 tools and is used by remote workers on a daily basis.

Toggl has over 1,000 reviews on Capterra with a 4.6 rating. There is a free version for up to 5 users and remote teams.

Toggl remote work tool

Every Time Zone

Every Time Zone is a remote work solution that allows companies to track team members across multiple time zones, plan meetings, and share events. There is no free version.

World Time Buddy

A time zone converter for remote teams, a world clock, and an online meeting scheduler.

It is a well-known productivity tool for those who travel a lot. It has been downloaded over 500,000 times on the Google Play store.

World time buddy remote work tool

Kickidler

A remote employee monitoring software. Features include time tracking, online computer monitoring, computer screen recorder, keylogger, and remote access. Kickilder has 25 reviews on Capterra with a 4.6 rating. A free version is not available but there is a trial option.

Time Doctor

A time tracking tool that works well for remote teams. Features include the ability to take screens shots for tracking activity, track time, mobile apps, reports, attendance tracking, tracking breaks, and time use alerts.

Time Doctor has over 300 reviews on Capterra with a 4.5 rating. There is no free version but a trial option is available.

Time Doctor remote work tool

Timezone.io

Timezone has the ability to plan calls and meetings for remote teams. You can also track remote team members across multiple time zones. There is no free version or trial available.

Timezone remote work tool

Cloud Storage Providers for Remote Teams

Google Drive

Google Drive cloud storage tool and service for hosting files starts with 15GB of free storage.

Basic paid plans start with 30GB of storage with the ability to move to a higher unlimited cloud storage plan.

Google Drive remote work tool

Box

Box a file hosting service offers 10GB of free storage with their Individual plans. Business plans start at 100GB of storage and move to unlimited storage at higher tiers. Box has a 4.2 rating on G2 with over 4,300 reviews.

Box remote work tool

Dropbox

Dropbox a file hosting service has 2GB of free storage with the ability to get more free storage by referring people. The business paid plans start with 3TB of secure storage and go up from there.

Dropbox has over 16,000 reviews on Capterra with a 4.5 rating.

Dropbox remote work tool

Onedrive

Onedrive is a hosting service for files that starts with a free 5GB plan for users. Business plans start at 1TB of storage with the ability to move up to higher unlimited storage plans. One drive has over 8,800 reviews on Capterra with a 4.4 rating.

OneDrive remote work tool

Grammar checking tools for Remote Workers

Grammarly

The most well-known grammar and spelling checking tool in the industry with over 20M active users. Grammarly checks grammar, writing tone, plagiarism, and much more.

The free Chrome extension version is great for remote teams and they have a paid version that has many more features. Grammarly has over 2,600 reviews on Capterra with a 4.7 rating.

Grammarly remote work tool

ProWritingAid

ProWritingAid is a grammar checking, spelling, and writing tool with many interesting features. These features include 20 writing reports, style guides, integrates with word processors, and has a plagiarism checker.

There is a free version with a chrome extension, a paid version, and a lifetime deal version. The software has a 4.7 rating on Capterra and over 200 reviews.

ProWritingAid remote work tool

Ginger

Ginger is a grammar checking tool that also corrects punctuation,  spelling with additional features. Ginger has a chrome extension and mobile version as well. Ginger has over 45 reviews on Capterra with a 4.3 rating. They have free and paid monthly plans.

Ginger remote work tool

Employee Recognition Tools for Remote Workers

Bonusly

A rewards and recognition program software that works well for remote reams. Features include chat tool and intranet integrations, social recognition and achievements, mobile apps, analytics, global rewards, and detailed reporting.

Bonusly has over 400 reviews on G2 with a 4.7 rating. You can try the software for free but there is no free version.

Bonusly remote work tool

Wooboard

An employee recognition software used by remote teams. Features include reports and analytics, rewards, social posts for recognition, and more. Wooboard has a free trial but no free version.

Wooboard remote work tool

Fond

A recognition software for employees. Fond has features that include performance analytics, service awards, social recognition, with pre-negotiated corporate perks and discounts.

There is no free version and you must inquire about pricing. Fond has over 1,000 reviews on G2 with a 4.6 rating.

Fond remote work tool

Assembly

An employee recognition software platform. Features include custom culture rewards, a gift card system, and birthday recognition. Assembly has a free version with unlimited team members. Assembly has over 35 reviews on Capterra with a 4.8 rating.

Assembly remote work tool

Kudos

Kudos is an employee engagement software that works well for remote teams. Features include custom awards, realtime peer feedback, analytic dashboards & reports, Birthdays, years-of-Service, announcements, and an events calendar.

There is a free trial available but no free plan. Kudos has over 940 reviews on G2 with a 4.8 rating.

Kudos remote work tool

Remote Employee Onboarding Tools

Efficient Hire

Efficient Hire is a paperless affordable onboarding and data collection tool with great customer service that is perfect for remote teams. New hires can fill out and sign all of their paperwork from their phone. The system integrates with many well-known payroll providers and helps with ACA compliance.

Efficient hire has over 10 reviews on G2 with a 4.7 rating. There is no free version at this time.

Efficient hire remote work tool

Homebase

Homebase is a time tracking, scheduling, PTO tracking, and onboarding tool that works well for remote teams. Additional features include time-off management, team communication, and HR compliance.

You can also post jobs that will automatically list on the big job boards such as Indeed and ZipRecruiter for no additional cost. There is a free version with basic functions and other low-cost options. Homebase has a 4.2 rating on G2 with over 70 reviews.

Homebase remote work tool

A software for cloud-based HR management, BambooHR has onboarding, time tracking, PTO tracking,  integrated payroll, applicant tracking, custom email alerts, reporting, and more.

There is no free version and you must inquire for a price quote. BambooHR has over 18,000 customers and 1,110 reviews on Capterra with a 4.5 rating.

BambooHR remote work tool

GoCo

A flexible onboarding, benefits & payroll software solution. GoCo’s features include new hire onboarding, benefits, payroll, time tracking, documentation, HR compliance and HR workflows. There is no free version and Goco has a 4.8 rating on G2 with over 100 reviews.

Goco remote work tool

ExactHire 

An onboarding and HR software platform founded in 2007. Features include paperless onboarding, electronic signature, E-verify, collections forms, and applicant tracking systems. There is no free version of the software.

ExactHire remote work tool

When I Work

When I work is a time tracking and scheduling software with features that include Team scheduling, team availability, team messaging, shift trading and time-off requests

When I work has a 4.5 rating on Capterra with over 800 reviews. There is a free version of the software which works well if you just need a basic clock-in clock-out tracking system.


Tsheets

Tsheets is a time tracking and scheduling software that can be used on a desktop, tablet, or mobile phone. Tsheets has over 1,300 reviews on G2 with a 4.5 rating. There is a free version of the software available.

Tsheets remote work tool

Hopefully, this list of the 64 best tools for remote teams will help get you started on finding the right remote collaboration tools for your business to create the most effective teams possible.

Interested in hiring remote workers to your team but lack the time or resources to do so? Reach out to our engineering staffing agency or ask about our IT staffing services