8 Best IT Asset Management Software for Hardware and Software License Management

You can guess at about how many laptops any IT group has. Few can confidently say who has each one, which software licenses apply to that person, when they expire and when they will be renewed, or whether anyone has used the software in the past three months. That is where the money and the audit headaches go: devices that don’t return when employees leave, seats that keep charging after people leave, and auto-renewals nobody expected.

IT asset management software with hardware and software license management is the software solution that unifies devices, licenses, people, and spend in 2026. We recommend Setyl to in-house IT teams that have growing organizations, as it includes all services, such as hardware, software licenses, employees, IT spend, and ISO 27001 or SOC 2 audit evidence, all in one platform and in just hours. The rest of the list includes various teams: Freshservice, Lansweeper, ServiceNow ITAM, ManageEngine AssetExplorer, Oomnitza, Josys, and Snipe-IT. Below is a comparison table, detailed descriptions of each tool, a buyer’s guide on features and pricing models, vendor questions, and an FAQ.

Quick Comparison: The Best IT Asset Management Software at a Glance

What Is IT Asset Management Software?

IT asset management (ITAM) software is a system of record of an organization’s owned or paid technology. It records hardware assets (Laptops, phones, monitors, servers, network equipment) and software assets (Installed Software, SaaS subscriptions, and licenses/seats).

Good ITAM software for hardware and software license management also integrates these assets with people and money. It should be able to answer four questions without a spreadsheet search: what do we have, where is it, who has it, is it still worth paying for? Most mid-market teams are better served by a tool that manages both hardware assets (HAM) and software assets (SAM) since most employee events (new hires, role changes, leavers, etc.) impact both assets simultaneously.

How We Chose These IT Asset Management Tools

We evaluated each tool on publicly available information: vendor websites, pricing pages, product documentation, and published customer stories, as of October 2026. We did not run hands-on testing. Our criteria were:

• Coverage of both hardware and software licenses. Every tool on the list tracks physical devices and software licenses in some form. SaaS-only management tools were excluded.
• Data sources and automation. How the tool gets its data (discovery, MDM and identity provider integrations, HR systems) and how much manual entry it leaves to the IT team.
• Lifecycle and people workflows. Support for onboarding, offboarding, reassignment, warranty, and disposal.
• Spend and renewal visibility. Whether the tool shows costs, unused licenses and upcoming renewals.
• Audit and compliance support. Reporting that helps with ISO 27001, SOC 2 and software vendor audits.
• Pricing transparency and time to value. Published pricing where available, and how long it takes to get useful data into the tool.

The 8 Best IT Asset Management Software for Hardware and Software License Management

1. Setyl

Setyl is an IT asset and license management platform that gives IT teams a single source of truth for hardware, software applications and licenses, users, vendors and IT spend. Its core idea is simple: connect the systems you already run (identity provider, MDM or RMM, HR system, finance tools) and let Setyl tie every device and license back to a person and a cost. Setyl is ISO 27001 certified and GDPR compliant.

Best For: In-house IT teams and IT managers at organizations of roughly 80 to 5,000 employees, particularly in professional sectors such as finance, insurance, and technology, plus MSPs and MSSPs managing IT for clients. It is a strong fit for teams that also own offboarding, IT budget, and security audit readiness.

Key Features:

• Hardware asset management: Track every device across its full lifecycle, from purchase to disposal, with assignment history against each employee.
• Software and license management: Map SaaS subscriptions, software licenses and contracts in one place, including seat counts, assignees and costs.
• People-centric onboarding and offboarding: Assign IT assets, licenses and admin roles to employees, and use HR system integrations to trigger workflows as soon as a join or leave date is recorded.
• IT spend management: Break costs down by legal entity, department, location, vendor or individual employee to see what drives IT spend.
• Compliance features: An information asset register, access controls, vendor due diligence and a security audit checklist mapped to ISO 27001 and SOC 2.
• 100+ integrations: Including Microsoft 365 and Entra, Google Workspace, Okta, JumpCloud, Jamf, Microsoft Intune, NinjaOne, CrowdStrike, Apple Business Manager and more than 40 HR systems such as BambooHR, HiBob, Personio and Workday.
• AI MCP connector: Connect Setyl to ChatGPT, Claude, or any AI platform that supports MCP to query data, update records, and get recommendations in natural language.
• Warranty finder: Automatically fetch warranty details for Apple, ASUS, Dell, HP, Lenovo, and Microsoft devices, with end-of-life and depreciation calculations for replacement planning.

How Setyl Handles Hardware and Software Licenses: Setyl imports devices from MDM, RMM, and discovery devices like Jamf, Intune, Kandji (Iru), NinjaOne, Datto and Lansweeper and associates each device with an employee from your directory or HR system. Setyl’s software discovery identifies applications, assignees, groups, and login events for Google Workspace, Microsoft 365 and Entra, Okta, and JumpCloud. Integrate license info with tools like Microsoft 365, Adobe, Atlassian, Slack, and Zoom, including names, seat counts, and assignees. Setyl flags unused licenses, displays licenses still assigned to users in the process of being offboarded, and maintains a license expiration calendar with notice periods and automated reminders for software owners to trim unused seats before a contract expires. Since hardware and licenses are associated with the same individual, an offboarding will include the laptop to be returned and the seats to be returned.

Pricing: Setyl offers three plans: Complete, Advanced, and Advanced Managed. That starts at $300/month from October 2026, but actual costs will depend on the plan and the number of employees in your organization. All plans come with unlimited assets, unlimited licenses, implementation support, and unlimited one-on-one support via email, chat, and video call. We also offer discounted plans for nonprofits and plans for MSPs and MSSPs. Please ask for a current quote as prices vary.

In Practice: Fintech company Banked integrated IT assets, SaaS applications, and humans into one view by leveraging Setyl. Banked’s Jamal Issouquaein, IT Engineer, added that the data was set up in Setyl and that, after two months, they reduced their SaaS spend by more than 25% and can now generate audit reports.

Watch Out For: Setyl is an asset and license management platform, not a ticketing service desk, so ticketing remains in your current tool (Jira Service Management and Zendesk integrations are available, with ServiceNow coming soon). You can also use your identity provider and SSO to drive software discovery, which means any software purchased separately from your SSO will require another source or manual entry. When creating an SSO coverage plan, build it first so you can get the best picture of a license.

2. Freshservice

Freshservice is an IT service management (ITSM) platform from Freshworks, with IT asset management built into the same product. Its appeal is that tickets, changes and assets live together, so an agent handling a request can see the device and its history in context.

Best For: IT teams that want a service desk and asset management from one vendor, and are comfortable with per-agent pricing.

Key Features:

• Agentless discovery: Freshservice describes “powerful agentless discovery capabilities” for finding devices on the network.
• CMDB: Build a configuration management database from devices, software, storage, cloud resources, and their interdependencies.
• Lifecycle tracking: Manage assets from procurement to retirement, including warranty and contract information.
• ITSM linkage: Connect assets to incidents, service requests, and changes in the same platform.

How Freshservice Handles Hardware and Software Licenses: Hardware is the stronger side, with discovery feeding the CMDB and asset records linked to tickets. For software, Freshservice says its ITAM module helps with enforcing license compliance and can track SaaS applications, but the public pricing page doesn’t spell out license management features by plan, so confirm the depth of license usage and renewal tracking during a trial.

Pricing: As of October 2026, Freshservice lists Starter at $19, Growth at $49, and Pro at $99 per agent per month, billed annually, with Enterprise on custom pricing. Starter, Growth, and Pro include the ITAM Growth package and 100 ITAM Growth asset units. Additional asset units are sold in packs of 500 at extra cost. A 14-day free trial is available.

Watch Out For: The included 100 asset units go quickly in a company with a few hundred employees, so budget for extra asset packs. Pricing scales with agents rather than assets or employees, which suits ITSM-led teams but can be costly if you mainly need asset and license tracking.

3. Lansweeper

Lansweeper is an IT asset discovery and inventory platform known for scanning networks and building a detailed picture of every connected device. It covers IT, OT (operational technology), and cloud assets.

Best For: Teams whose first problem is not knowing what is on the network, including organizations with mixed IT and OT environments.

Key Features:

• Discovery across IT, OT, and cloud: Agentless scanning plus agent-based discovery and discovery connectors.
• Warranty collection: Pulls warranty data for discovered devices.
• Vulnerability and lifecycle insights: Available on the Pro plan.
• Integrations: Service desk ticket enrichment on Starter, with all integrations on Pro.

How Lansweeper Handles Hardware and Software Licenses: Lansweeper’s strength is hardware and installed software discovery: it finds devices and the software running on them in detail. License compliance (Lansweeper SAM) is sold as an add-on on the Pro and Enterprise plans rather than included on Starter. Many teams pair Lansweeper’s discovery data with a separate asset and license management platform (Setyl, for example, lists Lansweeper as an integration).

Pricing: A free plan covers up to 100 assets after a 14-day full-access trial. Starter covers 2,000 assets with one installation, Pro covers 2,000 assets expandable to 9,000 with up to three installations, and Enterprise starts at 10,000 assets on custom pricing. Paid plans are billed annually per month, in USD, GBP, or EUR depending on your billing address. Check the pricing page for current figures, as they vary by region.

Watch Out For: Lansweeper is discovery-first, so people-centric workflows like onboarding, offboarding, and SaaS renewal tracking are lighter than in dedicated asset and license platforms. Budget for the SAM add-on if license compliance matters.

4. ServiceNow IT Asset Management

ServiceNow ITAM manages the lifecycle of hardware, software, and cloud assets on the ServiceNow AI Platform. It is usually bought as part of a wider ServiceNow estate, with Hardware Asset Management and Software Asset Management available as modules.

Best For: Large enterprises that already run ServiceNow for ITSM and want asset data inside the same platform and CMDB.

Key Features:

• Hardware and Software Asset Management modules: Covering inventory, data center operations, and audit readiness.
• AI-driven lifecycle automation: AI agents handle tasks from planning to end of life, aimed at improving data accuracy across contracts, costs, and compliance.
• CMDB and procurement integration: Connects asset catalogs, the CMDB, and procurement for real-time visibility.
• Cloud and AI governance use cases: Including cloud FinOps and AI governance.

How ServiceNow Handles Hardware and Software Licenses: ServiceNow says its ITAM helps teams “reclaim unused licenses, track hardware efficiently, and right-size cloud resources.” Software Asset Management is aimed at license compliance and audit readiness for large software estates, including vendor audit defense. Hardware Asset Management ties devices to the CMDB and procurement records.

Pricing: ServiceNow doesn’t publish ITAM pricing. Pricing is quote-based and typically depends on the modules and scale you license.

Watch Out For: ServiceNow is powerful but heavy. Implementations commonly involve a partner and a longer project, which is hard to justify for a mid-market team that mainly needs to know who has which laptop and license.

5. ManageEngine AssetExplorer

ManageEngine AssetExplorer is a web-based IT asset management tool from Zoho’s ManageEngine division, available in both cloud and on-premises versions. It is one of the few tools on this list with a published on-premises price.

Best For: Cost-conscious IT teams and organizations that need to keep asset data on their own servers.

Key Features:

• Network scanning and inventory: Discover hardware and installed software across Windows, Mac, and Linux machines.
• Software license compliance: Track installed software against purchased licenses.
• Purchase and contract tracking: Record purchase orders, contracts, and vendors.
• Cloud or on-premises deployment: Supports asset tiers from 250 to 10,000 assets, with more available on request.

How AssetExplorer Handles Hardware and Software Licenses: AssetExplorer discovers devices and their installed software, then compares installations with license records to show compliance and over-deployment. It is oriented toward installed software on endpoints, so SaaS subscriptions managed through an identity provider may need more manual work than in SaaS-aware tools.

Pricing: As of October 2026, the cloud edition starts at $115 per month or $1,245 per year for 250 IT assets, and the on-premises edition starts at $955 per year for 250 assets. A 30-day free trial covers up to 250 assets, after which the license drops to a free edition. Remote control and remote access are paid add-ons.

Watch Out For: Pricing is tied to asset count, so costs rise as your estate grows. The interface and workflows are more traditional than newer cloud platforms, and SaaS license usage tracking is not its main focus.

6. Oomnitza

Oomnitza positions itself as an IT asset management platform that turns fragmented lifecycle data into trusted asset intelligence for IT, security, and finance teams. Rather than relying on one discovery method, it reconciles data from many existing systems.

Best For: Larger organizations with complex tool stacks that need to reconcile asset data across IT, security, HR, finance, and procurement systems.

Key Features:

• Integration-led data model: Oomnitza says it connects to more than 1,500 data surfaces.
• Hardware Asset Management: “One trusted record for every physical asset you own,” reconciling procurement, MDM, EDR and ITSM data.
• Software Asset Management: “One trusted license position for every app, installed or SaaS,” covering entitlements, deployments and usage.
• Workflow automation: Automates device, access and license changes for joiners, movers and leavers, and links assets to ticketing systems.

How Oomnitza Handles Hardware and Software Licenses: Oomnitza treats hardware and software as two views of the same reconciled dataset. Hardware records combine purchase, device management, and security data, while software records track what you’re entitled to, what is deployed, and what is used, across both installed applications and SaaS.

Pricing: Oomnitza doesn’t list prices on its homepage, and we could not open its pricing page when researching this article. Expect quote-based pricing.

Watch Out For: Oomnitza’s flexibility comes from configuration, so getting value depends on connecting and mapping many data sources. Smaller teams may find it more than they need.

7. Josys

Josys is an IT management platform focused on SaaS, identities and devices. It started from the SaaS and access side of the problem and adds device lifecycle tracking, with optional managed services for device logistics.

Best For: SaaS-heavy organizations where identity governance and access reviews are as important as hardware tracking.

Key Features:

• SaaS discovery: Uses identity providers (Microsoft, Google), Okta SSO, browser extensions, and 300+ direct app integrations, with a shadow IT discovery engine Josys says covers 50,000 apps.
• License insights: License utilization, license type changes, reports on unassigned and underused licenses, renewal alerts, and contract upload.
• Device lifecycle tracking: Unlimited inventory capacity and a Microsoft Intune integration.
• Managed services: Josys can run onboarding, offboarding, and SaaS lifecycle work, plus device kitting, storage, and delivery.

How Josys Handles Hardware and Software Licenses: Software licenses are the core of Josys, with utilization and renewal reporting tied to identities. Hardware is tracked as device lifecycle records, with Intune as the named integration, and physical device logistics available through the managed service.

Pricing: Josys pricing is custom and based on the number of identities you choose to govern. Every plan includes a 14-day trial (no credit card required), 350+ native integrations, and onboarding support. A free SaaS Health Check reports on up to five apps.

Watch Out For: Josys leans toward identity and SaaS governance. If your priority is detailed hardware lifecycle, warranty, and disposal tracking across mixed device platforms, check that its device coverage matches your MDM setup.

8. Snipe-IT

Snipe-IT is a free, open-source IT asset management tool from Grokability. It is popular with small IT teams that want a straightforward asset register without a subscription.

Best For: Small teams and budget-limited organizations comfortable with self-hosting or a low-cost hosted plan.

Key Features:

• Asset check-in and check-out: Assign hardware to users, locations, or other assets, with full history.
• License tracking: Record software licenses with seat counts and assign seats to users or assets.
• Custom fields and audit tools: Tailor asset records and run physical audits.
• REST API and imports: Import assets via CSV or connect other systems through the API.

How Snipe-IT Handles Hardware and Software Licenses: Snipe-IT treats licenses as records with assignable seats, alongside hardware assets you check out to people. It doesn’t discover devices or SaaS usage on its own, so data typically comes from manual entry, CSV imports, or API integrations you build or source from the community.

Pricing: Self-hosted Snipe-IT is free and open source, with community support through GitHub and Discord. Hosted plans, as of October 2026, start at $399.99 per year (Basic Hosting), with Small Business Hosting at $999.99 per year and dedicated hosting from $2,499.99 per year, all with unlimited users and assets.

Watch Out For: Snipe-IT is a record-keeping tool, not an automated platform. Without usage data or renewal intelligence, someone has to keep it current, which is exactly the spreadsheet problem many teams are trying to escape.

What About Spreadsheets, MDM and Your Identity Provider?

Before buying a dedicated tool, most teams run some combination of spreadsheets, an MDM or RMM (Jamf, Microsoft Intune, NinjaOne), an identity provider (Okta, JumpCloud, Microsoft Entra), and an HR system. Each holds part of the truth:

• MDM and RMM tools know which managed devices exist and their technical state, but not what they cost, when the warranty ends, or which spare laptop is sitting in a drawer.
• Identity providers know who can log into which apps, but not what each license costs, when the contract renews, or whether a seat is idle.
• HR systems know who joined and left, but they don’t trigger device recovery or license removal on their own.
• Spreadsheets can hold anything, but only as current as the last person who updated them.

That stack is a reasonable baseline for a very small team. The case for ITAM software is the unifying layer: one record that joins devices, licenses, people, and spend, so that a leaver’s laptop and seats are both visible on the day they leave.

Key Features to Look For in IT Asset Management Software

Automated Data Collection

Spreadsheets become stale when entered by hand. Check for integration with your MDM or RMM, identity provider, HR system, and discovery tools to ensure assets and licenses are updated without needing to be re-typed.

Hardware Lifecycle Tracking

The tool should be purchased and assigned, then repaired, reassigned, and disposed of in accordance with warranty dates, depreciation, and owner, etc.

Software License and SaaS Usage Visibility

The number of seats alone is not a sufficient indicator. You want to know who has these licenses, when they last used them, and which licenses were assigned to people who have departed. A license list doesn’t help; usage data does.

Renewal and Contract Management

Notice periods and renewal dates, along with automated reminders, give software owners time to check seats before the contract renewal.

Onboarding and Offboarding Workflows

Most changes in assets and licenses are related to joiners, movers, and leavers. Strong tools link HR events to device assignment, device recovery, and license reclamation.

Spend Reporting

Costs need to be segmented by department, location, vendor/employee so that finance can be informed where the IT budget is going and where potential savings lie.

Audit and Compliance Support

The SOC 2 auditors will expect evidence of asset and access control, and ISO 27001 requires an inventory of information and other associated assets (Annex A control 5.9 in the 2022 version). An ITAM tool that continuously updates that register saves you from a scramble before each audit.

Integrations and API Access

Look at the specific integrations, not just the number of integrations in the headline, and if there is an API or automation plug-in like an MCP connector, or Zapier connection for anything that isn’t integrated natively.

IT Asset Management Pricing Models Compared

Pricing works very differently across ITAM tools, so compare on the unit that matches how your organization grows.

How to Choose the Right IT Asset Management Software

1. Start with your biggest pain point. If you can’t answer “who has what,” prioritize lifecycle and people workflows. If surprise renewals and idle seats hurt most, prioritize license usage and renewal tracking. If an ISO 27001 or SOC 2 audit is coming, prioritize the asset register and audit reporting.
2. Map your data sources. List your MDM or RMM, identity provider, HR system, finance tools, and service desk, then check which tools integrate with all of them natively.
3. Check how license data is gathered. Ask whether usage comes from SSO login activity, direct vendor connectors, endpoint agents, or manual entry. This decides how accurate your savings estimates will be.
4. Avoid overlapping tools. If you already have a strong discovery tool or service desk, choose ITAM software that integrates with it rather than replacing it.
5. Calculate the real cost. Model price over three years at your expected headcount and asset count, including add-ons, extra asset packs, implementation and admin time.
6. Test with your own data. Run a trial or pilot with real integrations connected and see how long it takes to get an accurate view of devices and licenses.

Questions to Ask IT Asset Management, Vendors

• Which of our systems (MDM, IdP, HRIS, finance, service desk) do you integrate with natively, and how often does data sync?
• How do you detect unused licenses, and over what time period?
• How do you handle SaaS apps that aren’t connected to our SSO?
• What happens to devices and licenses when an employee leaves, and what is automated versus manual?
• Which reports can we hand to an ISO 27001 or SOC 2 auditor?
• How is pricing calculated, and what counts as an asset, user or identity?
• How long does a typical implementation take, and who does the work?
• What support is included, and is it a person or a chatbot?
• Where is our data hosted, and which security certifications do you hold?

Which IT Asset Management Tool Fits Your Team?

A growing company with a small IT team and a looming audit. You need one place for devices, licenses, and people, plus evidence for ISO 27001 or SOC 2, without a long implementation. Setyl is built for this scenario, with a setup measured in hours and compliance features included.

An IT team that lives in its service desk. If every request starts as a ticket and you want assets beside them, Freshservice keeps both in one product. Check asset unit limits as you scale.

An organization with unknown devices on the network. Start with Lansweeper’s discovery, then decide whether you need a separate platform for licenses, people, and spend.

A large enterprise on ServiceNow. ServiceNow ITAM keeps assets inside your existing CMDB and workflows, provided you have the budget and implementation capacity.

A team that needs on-premises hosting on a budget. ManageEngine AssetExplorer offers a published on-premises price and asset-based tiers.

An enterprise with dozens of overlapping data sources. Oomnitza’s reconciliation approach suits estates where no single system holds the truth.

A SaaS-first company focused on access governance. Josys centers on identities, SaaS licenses, and access, with device tracking alongside.

A very small team with no budget. Snipe-IT gives you a free asset and license register, as long as someone keeps it updated.

How to Measure Whether Your ITAM Software Is Working

Track a few numbers before rollout and again after 90 days:

• Unused license rate: the share of paid seats with no login in the last 90 days.
• Software spend reclaimed: savings from removed seats and renegotiated renewals.
• Unrecovered devices: devices assigned to leavers that haven’t been returned.
• Asset record accuracy: the share of devices with a confirmed owner, location and warranty date.
• Audit preparation time: hours spent assembling asset and access evidence for ISO 27001 or SOC 2.
• Renewals reviewed in advance: the share of renewals reviewed before the notice period ends.

Frequently Asked Questions