Key Responsibilities

Project Coordination & Scheduling

• Assign incoming projects to appropriate engineers based on workload, expertise, and project requirements.
• Monitor project timelines and deadlines.
• Maintain project schedules and workload tracking.
• Ensure projects move efficiently through each stage of completion.
• Identify scheduling conflicts and resource constraints.

Client Communication

• Serve as the primary point of contact for project status inquiries.
• Provide regular project updates to clients.
• Coordinate meetings, site visits, and project discussions.
• Manage incoming calls and emails from clients, contractors, and municipalities.
• Escalate technical questions to the appropriate engineering staff.

Operations Management

• Track project progress from initiation through final delivery.
• Maintain project records and documentation.
• Coordinate permit applications, submittals, and deliverables as needed.
• Generate project status reports for management.
• Monitor outstanding tasks and follow up with team members.

Team Support

• Assist engineers with project administration and workflow management.
• Coordinate internal project meetings.
• Support proposal preparation and project setup.
• Help maintain quality control procedures and project tracking systems.

Qualifications

Required

• 3+ years of experience in project coordination, operations management, construction administration, engineering consulting, or related fields.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple deadlines in a fast-paced environment.
• Proficiency with Microsoft Office Suite and project tracking software.
• Onsite 5 days per week

Preferred

• Experience working with engineering, construction, surveying, architecture, or permitting projects.
• Understanding of engineering plans, reports, and project lifecycles.
• Experience with project management software such as Monday.com, Asana, Smartsheet, Deltek, or similar platforms.
• Associate’s or Bachelor’s degree in Business, Construction Management, Engineering Technology, or related field.

The successful candidate will:

• Keep engineers focused on technical work.
• Ensure projects are assigned and completed efficiently.
• Provide accurate and timely client updates.
• Improve project visibility and accountability.
• Help management maintain balanced workloads and project profitability.