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Remote working has increasingly become popular in recent years. This is perhaps because it helps companies to reduce overhead costs and increase overall employees’ productivity

However, remote working is not without challenges. Communication and workflow issues are likely due to differences in employee schedules and time zones. Additionally, keeping information secure throughout your company can be a challenge. 

But there is no reason to worry if you are just starting to work with a remote team. There are plenty of practical ways to encourage collaboration among your remote employees. 

Ensure that your team can safely access your company file servers

The biggest concern for employers with remote teams is allowing access to company data and files without compromising the firm’s cybersecurity.

Usually, VPNs are the standard security tools that many organizations employ to enhance internet security when accessing business file servers remotely. However, VPNs can be clumsy and ineffective, leading to high costs of doing business. 

Luckily, you can, instead, use simple and secure file server access solutions such as the Triofox remote file server, which are effective, straightforward, and safe. The best thing about file server access solutions is that you do not need to set up VPNs.

Communication

Effective communication is critical in enhancing team collaboration. 

Since in-person communication is not possible in remote working, you must ensure that you equip your remote team with effective tools such as Slack and Skype to facilitate communication. It is also critical to ensure that all your employees are well versed in using the various communication tools you choose.

Besides investing in communication tools, ensure that your communication is clear, precise, and well-articulated in simple language. Additionally, encourage your workers to ask questions whenever they feel like something needs clarification.

Stick to a schedule

Having appointments and schedules changed at the last minute can be very disruptive to any employee’s work program and may ultimately affect their productivity.

It is, therefore, important for managers and business owners to keep meetings and other schedules according to plan. 

Doing this helps set a good example for the employees on the importance of being on time. It also ensures that your workers’ programs are not disrupted, considering some of them could be in different time zones.

Reinforce the company culture

With your team working remotely, it is crucial to bring the company culture into the new workspace. This helps enhance collaboration and communication between departments, ensuring everyone stays on the same page.

Whether you choose to lead by example, hold virtual meetings, or introduce regular rituals, reinforcing the company culture helps streamline communication and enhance productivity. 

Meet in person whenever possible

As a remote team leader, it is important to encourage in-person meetings whenever possible. Meeting in person helps remind the team members that there are real people behind the messages, emails, and video calls. 

You could ask your team to meet at a coffee shop after work to catch up and socialize.

Organizing team-building activities for your team can also be a great way of getting your team to know each other better, which can be effective in helping promote better work collaboration.

If in-person interactions are not possible, you can develop innovative ways where your team gets to interact and get in touch with each other’s human side.

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Putting it all together

Although remote working offers flexible work arrangements for team members, it remains the number one challenge for most employers in terms of communication, security, and employee retention.

Luckily, having the right tools, processes, policies can help eliminate all the possible challenges.