CAREER & HIRING ADVICE

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What Types Of Software Do You Need When Hiring Employees?

When hiring employees, having the right software is key to helping you organise and monitor your workforce. Below are just a few useful forms of software that could be worth downloading when becoming an employer. 

Recruiting software

Recruiting software can help you to manage the initial recruitment process by helping you track each applicant at each stage. Such software could help you to scan resumes for keywords and quickly sort the most relevant applications. Using these programs, you can also send automated messages once an applicant reaches the next stage.

Some of these programs may even help you to quickly create job ads, application forms or pre-employment tests. All in all, such software can streamline and speed up the process. 

Payroll management software

Payroll management software can automatically calculate and send your employees’ pay, including tax deductions and contributions to benefits such as health insurance or retirement plans. The best payroll software programs can also integrate with time tracking software to calculate extras like overtime or double pay on certain days, reducing errors and saving you valuable time.

Additionally, many payroll solutions offer features like a complimentary paystub creator, allowing businesses to generate accurate check stubs with ease, enhancing payroll transparency and providing employees with accessible pay details.

Time tracking software

Time tracking software helps to track the hours that your employees have worked. Using a digital time clock machine or an app, employees can then clock in and out when they start and end shifts. This data can then be transferred to payroll software in order to calculate employee pay.

Some advanced time tracking software can also offer geofence time tracking options, which allow you to monitor employee activity based on their location. This feature is excellent for companies that require employees to work at different sites and want to ensure accuracy in reporting and compliance with labor laws.

Some time tracking software may also allow you to build rotas so that you can calculate when employees work outside of scheduled hours. Compared to using paper timesheets, such software can provide a greater amount of accuracy, as well as automatically notifying you of employee absence and lateness. 

Location tracking software

Location tracking software is not necessary for all employers. However, if you need to keep track of a fleet of drivers it can be very useful. By tracking where your employees are, you can make sure that they are where they need to be, as well as assigning relevant local jobs to them.

Dispatch software can combine location tracking with other elements such as route planning, delivery scheduling and driver assignment – helping to provide full control over your team. 

Performance tracking software

Performance tracking software can track various performance stats on employees to tell you which employees are getting the best results and which are slacking. This could include tracking sales, punctuality, absence and customer satisfaction ratings.

Using this data, you can then identify the strengths and weaknesses of each employee – rewarding employees and supporting employees when you think it is necessary.

Training software

Software can also be used to create interactive digital handbooks with digital training exercises. This digital training could reduce the amount of hours you have to put into in-person training and could include quizzes and videos which you can build yourself.

Some training software programs may even have in-built quizzes and videos for certain employees in certain industries (such as health and safety quizzes for construction workers). 

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