Interviewing potential employees and recruiting talent is a crucial part of human resource management. Based on recent projections, there will be a shortage of human talent by 2030, amounting to 85 million people globally.
This means that companies must step up their game and ensure their recruiting process is as smooth and efficient as possible. One way to do so is by boosting the level of security before, during and immediately after the interview process. Let’s have a look at some effective tech features to improve security when interviewing.
Background checks on all candidates before the interview process
Background checks allow employers to verify that the information sent by the candidate is accurate. They allow companies to uncover potential problems that may lead to security risks.
For example, by running background checks, companies can ensure that the individuals they hire have no criminal record and don’t pose any other security concerns.
By running background checks, companies can also identify potential red flags in the candidates’ past. Examples of red flags are past employment issues and financial problems. By doing so, companies can reduce the chance of hiring candidates that may pose a security threat. Moreover, they can obtain precious insights into a candidate’s work ethic and character.
Modern visitor management system
Visitor management systems can ensure that only those with an invitation can access the premises, which can help increase the safety of employees and other visitors.
When candidates arrive for an interview, they should be registered before they can access the premises. Registration involves collecting basic information, such as name, contact details and purpose of the visit. This information is added to a secure database that only authorized staff can access. Candidates must also present valid identification before they can access the building.
Visitor management systems also allow real-time tracking of visitors while they are on the premises. This can help businesses identify potential security risks rapidly and effectively. In case of an emergency situation, visitor management systems allow security staff to quickly locate any subject that may have been directly or indirectly involved.
Access control solutions for the interview room
The room where the interview access should be protected by the implementation of modern access control solutions. Doing so will increase the level of confidentiality and ensure that the information that is shared in the room does not leak to unauthorized personnel.
Implementing these systems guarantees that only authorized individuals (e.g., interviewers and candidates) can access the room. Depending on the needs and the type of room, companies can use different solutions. An IP access control system can verify the ID of visitors and ensure they have the right invitation to be in the room. Alternatively, companies can implement a badge access control system, which requires visitors to present physical badges in order to gain entry.
Installing access control systems can also help the business save money by streamlining security processes and reducing the need for manual verification, which also exposes businesses to a higher risk of human error.
Video conferencing with secure encryption protocols
Doing interviews remotely is becoming increasingly common, especially for companies that use remote employees and hire their workforce from around the globe.
However, this poses the question of how safe the video conferencing tools used for interviews are. One way to boost video conference safety is by using encryption protocols that prevent any other party from accessing data. Doing so allows the information shared during the interview to stay private.
Two-factor authentication for access to video conference
Another way employers can make remote interviews safer is by implementing two-factor authentication procedures for candidates to join the video conference.
In a 2FA process, candidates must provide two separate credentials before they join the remote conference. For example, the first credential may be a password, and the second credential may be a code that is sent to the user’s phone. Using this procedure makes it much more difficult for hackers and other malicious actors to illicitly gain access to the data shared during the interview.
Password protection on all documents shared during the interview
When interviewing candidates remotely, there is also a lot of data sharing going on. Without appropriate security measures, this information could be intercepted by hackers and other malicious actors. In order to avoid this occurrence, companies can protect documents with passwords.
For this measure to be effective, it’s crucial to choose strong passwords which are not easy to guess and that contain a mix of numbers, uppercase letters, lowercase letters and special characters.
Safe storage of confidential data after the interview
Interview safety doesn’t end when the meeting is over. Employers must safely store the data obtained during the interview. It’s important that the files can be accessed only by those with explicit authorization. This can be done through the use of cloud storage systems, which encrypt the data and limit access to certain users only.
