Have you accepted an offer and wondering how to write a resignation letter? You’ve come to the right place.
You want to end on good terms if at all possible when writing a resignation letter.
During my time as a technical recruiter, I have read many resignation notice letters. It’s a part of the business world and happens on a daily basis.
You want to strike the right tone and balance when you write a two weeks notice.
With that in mind, I will go over a step-by-step resignation template letter you can use, how to structure it and provide examples of resignation letters.
Why Write a Resignation Letter?
When quitting a job you should write a resignation letter as a professional courtesy.
This professional resignation letter gives an official notice period to your current employer that you’re leaving the position.
It also informs the manager that a replacement will be needed to take over the job’s duties and responsibilities.
Don’t give short notice to your employer when quitting for a new job, be professional.
Formal Resignation Letter Check List
A good resignation letter should include the following at a minimum.
- Current date
- Company name, and address
- Statement of resignation
- State what your last day will be
- A two weeks notice period
- Your job title
- Your appreciation for the opportunity
- An offer of help during the transition period
- Your name and signature
3 Step Sample Resignation Letter Example Template
Professional resignation letters require no creativity or long thought out processes. Just make sure they are written in a professional manner.
You want to leave your current job on the best terms you can. Leaving on a positive note if possible is ideal.
When you resign from your position you will most likely have a conversation with your boss during an exit interview. This is a good time to go over your reasons for leaving if you so choose.
It is important to remember that you made need your boss as a reference someday so avoid writing anything controversial, vulgar, or offensive.
If drafting your resignation letter by hand, take care with wording. However, if writing online to email, utilize a reword generator. It will swap negative terms for positive alternatives, making your letter appear more professional.
Give the manager two weeks’ notice to find a suitable replacement for your position.
Never burn a bridge because you never know when you may need it down the employment road.
1. State the Position You’re Resigning From With An Effective Date.
[Today’s date]
[Company Name]
[Company address]
[City, State, Zip]
[Your Manager’s first name],
This letter is to inform you of my intention to resign from my position as [current position title] with [company name]. This will be effective two weeks from today [current date]
2. Thank Your Employer For The Opportunity
It’s never a bad idea to say thank you for the job opportunity. It shows class and professionalism.
You can mention, positive relationships, as well as things you have learned and enjoyed while working at the job. Even if you hate your job it’s still good to say thank you.
This warrants repeating you may need your manager as a reference down the road. Stay on good terms even if a potential reference is the only reason.
Great companies check references with former managers. A glowing recommendation from a previous boss could make a difference.
I appreciate the time I spent working here as a [position title]. I have learned a lot in the role such as [ list some skills learned or responsilbities]. I know the knowledge gained here will be an asset to me throughout my career and I’m thankful for the opportunity.
3. Offer To Help With The Transition Period
You don’t want your last two weeks on the job to be awkward if possible. Keep the lines of communication open and offer to assist during the transition period.
State you will wrap any work that you can and be ready for the hand-off of your work when the time comes.
I would be happy to help train new team members if needed. I plan to complete my duties during my last two weeks to the best of my abilities. If, there is anything I can do to help aid in the transition please let me know.
I hope to stay in touch in the future and wish the company continued success going forward.
Sincerely,
[Your Handwritten Signature]
[Your full name]
Example Resignation Letters With Two Weeks Notice
Below are a few sample resignation letters you can read that will aid you in writing your own personalized formal notice.
These resignation example letters should give you a few ideas to work off of.
Example Resignation Letter #1
10/29/2021
Gears and Widgets Inc
123 Engineering Lane
Atlanta, GA 30303
Kevin,
This letter is to inform you of my intention to resign from my position as Senior Mechanical Engineer with Gears and Widgets Inc. This will be effective two weeks from today 10/29/2021.
I appreciate the time I spent working here as a senior mechanical engineer. I learned a lot in the role such as new top-down assembly design methods in SolidWorks. I enjoyed finding new ways to be an effective engineer when working on projects.
I know the engineering knowledge gained here will be an asset to me throughout my career and I’m thankful for the opportunity.
I would be happy to help train new team members if needed. I also will complete my duties during my last two weeks to the best of my abilities. If there is anything I can do to help aid in the transition please let me know.
I hope to stay in touch in the future and wish the company continued success going forward.
Sincerely,
John Smith
Resignation Letter Example #2
6/17/2021
Developer Central Inc
123 Software Lane
Dallas, TX 75201