Whether you have to attend conferences, meet up with clients, or otherwise have things to attend and people to conference with, business trips can be more demanding than you might think.
Not being fully prepared and not being able to adapt to them can lead to some bad mistakes. Here, we’re going to look at some of the mistakes that you absolutely want to avoid making so that you can much more easily make your business trip a profitable one.
Make trips short, give yourself time
You might tempted to find the route to the city that gives you the best possible price, to keep down the budget for your trip, but timeliness should be more important than anything. This is a business trip, so maximizing your time could be maximizing your potential to profit from the trip.
Make sure that you’re on time for any meetings or appointments, first and foremost. But besides that, you should try to ensure the shortest route to the city, so that you have time to arrive, get comfortable, and prepare for your meeting.
You want to make sure that you’re operating efficiently, even when you’re out of the office, and that means getting there in advance and ensuring you have enough time for meetings.
Know any travel requirements you might have to meet
If you’re going overseas, then you should make sure that you do all of the necessary research to get a complete idea of how much you need to prepare.
Make sure that you review your passport, and look up any visa and health requirements ahead of time. You might find that you need to renew your passport, or that your passport hasn’t been valid enough to qualify for some countries.
Most countries will make it relatively easy to acquire a business visa, but you might have to complete them in advance, just as you may have to look for any vaccines that you might need to be able to enter the country.
Get the sleep that you need
When possible, you want to avoid scheduling any important meetings on the day that you arrive on your business trip. Even if you don’t have to wake up early or stay up late to make it, travel is tiring on the body. If you’re going overseas, you most definitely need some time to sleep, even if you have to grab it on the plane.
If you do find yourself a little sleep-deprived and you have to go in for a meeting, then it’s better to be a little wired on caffeine than to be slow, sluggish, and inattentive. Planning ahead and getting there early can give you some time to rest before your meeting, however.
Plan the best use of your time
If you’re travelling in order to meet a single client, partner, or investor, then all of your time might be eaten up by preparing for and taking part in that meeting.
However, if you have several meetings in the city or you’re attending a conference, it’s a good idea to make sure that you don’t let time get away from you and that you don’t miss any of your objectives on the trip.
Take the time to think about what it is you want to accomplish on the trip and prepare a detailed itinerary to make sure that you’re able to put all of it into your plans. Be sure to account for necessary rest and eating time in your schedule, as well.
Not having a place to put your luggage
If you’re arriving in the city before your hotel room is available, and you either want to make your way around the place to find your bearings, or you have some appointments you still have to keep, then you do not want to lug your bags around with you.
They will tire you out before you know it and you can lose an entire day, that way. Instead, you should plan ahead, establish some luggage storage for yourself, and drop off your bags as soon as you can. You might want to keep a light travel bag on you with your essentials, but there’s no need for you to be dragging a suitcase around the city. It’s simply not feasible.
Make sure you leave a message for anyone trying to contact you
There’s a very good chance that someone will either try to email or phone you in the office while you’re away from it. While it’s not always convenient to not be able to pick up or reply, it can get a lot worse when you don’t leave any indication as to why.
Clients, coworkers in other locations, and others might develop ideas about your professionalism or level of dedication that aren’t entirely fair to your person.
As such, make sure that you take the time to craft an out-of-office message and encourage them to leave a message for you. If you want to leave a contact line open for emergencies, you can do that, as well.
Make sure that you can pay
If you’re travelling to a different country, then one thing you should definitely research ahead of time is what kinds of payment they are most likely to accept. A travel credit card may help you in just about most formal business establishments but, depending on where you are, they might not always accept credit cards.
It’s worth keeping a little cash on you at all times, and looking up whether or not your credit card is widely accepted in the location that you’re travelling to. If you end up stranded without money, you might be able to get some emergency help from your bank, but you want to avoid that hassle as best as you can.
You cannot plan for every eventuality, but you can certainly plan for the factors that you might be able to expect. If you’re planning a business trip, then keep the points above in mind and set up what you need before you head off.